Your agency runs on people.
So does our software.
Plan rotas, keep workers compliant, approve timesheets and pay your temporary workforce - all in one warm, human platform built for UK agencies.
Powering agencies across care, hospitality & dental
The challenge
Running an agency is hard enough without the admin.
Spreadsheets, WhatsApp groups, chasing timesheets, expiring DBS checks, late invoices. Bitmosys brings it together so your team can place people - not paperwork.
Features
Everything your desk needs, nothing it doesn't
Shift & rota planning
Drag and drop your week on a visual planner with live eligibility verdicts, then fill open shifts in one click by matching workers against your own rules.
Timesheets & approvals
Workers submit hours from their phone, managers review and approve with a reason, and any linked expenses show right there on the timesheet.
Expenses & adjustments
Staff attach receipts on the go, while a tabbed expenses module and a pay/charge adjustments ledger track approvals, settlement and client recharge.
Invoicing & statements
Raise client invoices, keep running statements and transactions, and configure your invoicing settings - all from the same place your bookings live.
Compliance & onboarding
Track documents, training and expiry with automatic reminders, verify bank details, and onboard new workers with a branded, secure welcome.
Client self-service portal
Clients raise and track bookings from their own calendar and dashboard, and earn free bookings through a built-in loyalty rewards programme.
Messaging & notifications
Reach workers and clients by email, SMS and push with your own editable templates, a delivery monitor with resend, and one-tap reminders.
Rate cards & pricing
Versioned rate cards with weekend, bank-holiday and short-notice modifiers, priced per service so every booking is costed the way you agreed.
Your data, in and out
Search every list, show, hide and reorder columns to suit you, import key records with up-front validation, and export any filtered list to CSV.
The platform
Three connected apps, one source of truth
Your office, your clients and your workers each get a purpose-built experience - all sharing the same live data.
Your back-office command centre
Plan rotas, manage bookings, onboard workers and clients, track compliance, and run invoicing and payroll - from one dashboard.
Workers, fully self-serve
Acknowledge bookings, set availability, submit timesheets and expenses with receipts, upload documents and manage notifications - with push alerts.
Clients in the loop, not in your inbox
A self-service portal where clients raise and track bookings from their own dashboard and calendar, and earn free bookings through loyalty rewards.
Enterprise-grade, fully integrated
Role-based access and audit trails, plus an open API and integrations to connect the payroll and accounting tools you already use.
“We cut our weekly admin in half and haven’t missed a compliance deadline since. Bitmosys runs the desk so we can grow it.”
How it works
Live in weeks, not quarters
Discovery
We learn how your agency runs - sectors, workflows and compliance needs - and shape a setup around the way you actually work.
Setup & migration
We configure Bitmosys, migrate your clients, workers and documents, and connect your payroll and accounting tools - nothing left behind.
Go live
We train your team with UK-based onboarding support, then you're booking shifts and approving timesheets from day one.
Pricing
Choose the plan that fits your desk
- ✓Up to 50 active workers
- ✓Shift & rota planning with one-click matching
- ✓Timesheets, expenses & approvals
- ✓Staff mobile app with push notifications
- ✓Email support
- ✓Up to 250 active workers
- ✓Everything in Starter
- ✓Client portal with loyalty rewards
- ✓Compliance, onboarding & training
- ✓Invoicing, adjustments & rate cards
- ✓Messaging templates & reminders
- ✓Priority support
- ✓Unlimited workers
- ✓Everything in Growth
- ✓Multi-company access with a single login
- ✓Custom workflows & configuration
- ✓Dedicated account manager & SLA
- ✓Guided onboarding & migration
Ready to run a better agency?
Start your free month today. No credit card, no lock-in.
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