What's new in Bitmosys: autumn 2026

Here is what is new across the admin portal, the staff app and the client portal, area by area. Everything below is available today unless we say otherwise.

Bookings and Planner

Every booking now opens in one side panel, from the bookings list or from the Planner, so you can confirm, assign or cancel without leaving the page. The status sets itself: a booking becomes Assigned when staff are assigned and Completed when the timesheet arrives, and the panel shows who set it. Under the worker you can see whether the shift has been acknowledged in the staff app, and send a reminder if it has not. Charge and pay rates sit on the booking and carry through to the timesheet. Email booking details sends the shift to the client and the worker, with a preview first.

In the Planner, a series sets up a standing weekly pattern once, shift templates fill a week in a few clicks, and staff requests for cover and swaps arrive for you to decide. Undo, redo and copy last week are there when you need them.

Timesheets

A new weekly view shows every worker from Monday to Sunday, with contracted hours marked short or over, so you can review a whole week and mark it reviewed. The timesheet page gathers the time card, rates, overtime, adjustments, the worker's clock events and the client's sign-off in one place. Anything that needs a decision is flagged, with the answers your settings allow. You can pay from actual or planned times with your company's rounding, bank extra hours as time off in lieu, and approve and send a timesheet in one step.

Rate cards and invoicing

Rate cards now carry names you choose and move through Draft, Scheduled, Live and Ended. A Clients tab shows who is on each card and from when, and the Add clients wizard schedules the start and sends the notice. When prices change from a date, clients receive an email with the new rate card as a PDF and see the notice in their portal.

Invoices have a full record page: edit items inline, set the VAT basis, apply a discount or a deposit, record payments, convert to a credit note, and email the invoice from a template, now or at a time you schedule. An invoice run builds a batch from a period's approved work, and aged debtors shows what is outstanding.

Holiday & Leave and HR

Holiday & Leave has its own area: balances and time off in lieu for each person, requests to approve or decline, a leave calendar and year view, and statutory cases with their pay weeks. In HR, the staff record now has tabs for contracts, employment history, pay, documents and more. The organisation section adds departments, job titles, sites and an org chart you can export as an image.

Compliance and Learning & Development

The compliance dashboard leads to an action queue of expiring and missing evidence, and to a list of at-risk shifts where the booked worker lapses before the shift date. Requirement packs per role keep each job's checks in one place, and a worker who is not eligible cannot be assigned. Learning & Development tracks courses, mandatory training and evidence in a training matrix.

Forms, templates and announcements

Build forms from blocks, start from a template, and share them by link, QR code or embed. Every response gets a short reference that you and the respondent can search for. Email and SMS templates fill in booking, timesheet and invoice details for you, with a live preview. Announcements put a banner on your workers' Home tab in the staff app.

Staff app and client portal

Workers acknowledge their shifts, clock in and out with a location check that works offline, submit timesheets and expenses, request holiday and see their payslips. Clients request bookings, review and sign off timesheets, and see their current rate card with any price-change notices. Client portal invoices are coming soon.

If you would like to see any of this with your own workflow, book a demo or compare plans on the pricing page. Every plan starts with a 30-day free trial.