Time off
Review and approve the leave requests your staff submit.
A leave request is time off a worker has asked for. Staff submit requests from their app; your job in the Admin Portal is to review and approve (or reject) them. The list is labelled Leave Requests in the sidebar (under the Staff group).
📷 Screenshot: The Leave Requests list with the List / Calendar toggle.
List and calendar views
Like Availability, Leave Requests offers a List / Calendar toggle:
- List — a table with Reference, Name, From and To dates, and the request's status.
- Calendar — a Month, Fortnight or Week grid, colour-tinted by status, with each request shown across its dates.
Request statuses
| Status | Meaning |
|---|---|
| Pending | Submitted and awaiting your review. |
| Approved | You've approved the time off. |
| Rejected | You've sent it back with a reason. |
Reviewing a request
Click a request to open its detail panel — the leave dates and hours, the worker, and the reason they gave. In the panel footer:
- Click Approve and confirm to grant the time off. The worker is notified.
- Click Reject to open the Reject leave request dialog. Enter a Reason for rejection (required) and confirm; the worker is notified with your reason.
Approve is hidden once a request is approved, and Reject once it's rejected.
Adding and importing requests
You can raise a request on a worker's behalf with Create New Leave request, or bulk-load them from CSV/Excel with Import (each row names its worker by email, with start and end dates). Imported requests start as Pending. See Working with lists for the import flow.